2007 -- H 6251

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LC02834

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STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2007

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A N A C T

RELATING TO LIBRARIES -- STATE PUBLICATIONS CLEARING HOUSE

     Introduced By: Representatives Sullivan, O`Neill, Jackson, Kilmartin, and Lally

     Date Introduced: April 04, 2007

     Referred To: House Finance

It is enacted by the General Assembly as follows:

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     SECTION 1. Sections 29-7-5 and 29-7-8 of the General Laws in Chapter 29-7 entitled

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"State Publications Clearinghouse" are hereby amended to read as follows:

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     29-7-5. Deposits of state publications. -- Each state agency shall designate one person

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as its documents officer and shall notify the clearinghouse of his or her identity. The documents

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officer shall, prior to public release of a state publication, deposit with the clearinghouse a

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minimum of twenty-five (25) copies of publications that are produced in printed or other tangible

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forms and for electronic publications, one electronic copy and as many tangible copies as are

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specified by the clearinghouse director certified to the documents officer by the clearinghouse as

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required to meet the needs of the depository library system.

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     29-7-8. Clearinghouse advisory committee. -- There shall be a state Publications

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Clearinghouse Advisory Committee. The committee shall consist of eight (8) nine (9) members,

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five (5) of whom to be selected from the Clearinghouse member libraries and appointed by the

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State Librarian to two (2) year terms. The State Librarian and the Director of the Clearinghouse

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shall be ex-officio members of the committee. The chairperson of the CRIARL Government

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Documents Committee and a state agency representative designated by the chief information

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officer shall also be ex-officio members. The purpose of the Committee shall be to advise the

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State Librarian and the Clearinghouse Director on the operation of the State Publications

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Clearinghouse for Libraries. The Committee shall meet quarterly and shall elect a chairperson to

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preside at meetings, and a secretary to record the meeting minutes and distribute them to the

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Clearinghouse depository libraries.

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     SECTION 2. Section 42-8.1-20 of the General Laws in Chapter 42-8.1 entitled "State

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Archives" is hereby amended to read as follows:

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     42-8.1-20. Rhode Island Historical Records Trust established. -- (a) There is hereby

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established a special fund to be known as the Rhode Island Historical Records Trust (hereinafter

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called Trust).

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      (b) There is hereby imposed an additional assessment of two dollars ($2.00) four dollars

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($4.00) for every instrument filed for recording pursuant to sections 33-22-21 and 34-13-7.

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      (c) On the first of every month, the municipal clerk shall transmit to the State Archives

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one half of the additional assessment collected under subsection (b) of this section for deposit in

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the Rhode Island Historical Records Trust. The remaining one half of each such additional

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assessment shall remain with the local government and be deposited in a local Historical Records

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Trust.

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      (d) All monies retained by a local government shall be placed in a Historical Record

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Trust Fund maintained by the local government. The expenditure of these monies shall be

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restricted solely to the preservation of public records of historical value maintained by the

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municipal clerk or by a municipal archives.

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      (e) Use of these funds by the State Archives shall be for the development and ongoing

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maintenance of a full-time local government records management program component and the

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state archives and records program. Such program shall be responsible for providing aid, advice,

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and assistance to all local governments of this State concerning the proper management and

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preservation of the public records in their custody or care, as required by other provisions of

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statute. Funds shall be expended to support administrative and other costs associated with the

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provision of consultative and technical services including, but not limited to, educational

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programming, micrographics services, and ongoing storage and preservation of local government

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records.

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      (f) All monies received by the General Treasurer and other moneys appropriated or

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received for the purposes stated in subsection (b) above shall be deposited in a restricted account

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which shall be administered by the State Archives.

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      (g) Each year the State Archives shall review and make recommendations on a proposed

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operational and expenditure plan for the RI Historical Records Trust.

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     SECTION 3. Section 42-8-22 of the General Laws in Chapter 42-8 entitled "Department

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of State" is hereby repealed.

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     42-8-22. Central registration register. -- The secretary of state shall appoint not less

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than two (2) assistants in charge of the central registration register, one of whom shall be selected

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from a list of three (3) names submitted to him or her by the state chairperson of the political

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party other than that of the secretary of state, all of whom shall serve at the pleasure of the

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secretary of state, whose duties shall be to maintain the central registration register of all persons

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qualified to vote in the state.

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     SECTION 4. This act shall take effect upon passage.

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LC02834

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N A C T

RELATING TO LIBRARIES -- STATE PUBLICATIONS CLEARING HOUSE

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     This act would amend the state publications clearinghouse law to provide for the filing of

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state publications in electronic form. It would also add a representative designated by the chief

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information officer to the state publications clearinghouse advisory committee. The act would

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also increase the assessment for every instrument filed for recording in the probate courts and

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land evidence records in all cities and towns. Additionally, it would repeal the provision of the

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general laws which would provide for the appointment, by the secretary of state, of assistants to

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be in charge of the central registration register.

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     This act would take effect upon passage.

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LC02834

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